The Office of Florence Eshalomi MP is committed to protecting and respecting your privacy. The goal of this Privacy Statement is to explain to you in plain language what personal information or we collect from you and why, how we handle and protect personal information, and how to exercise your privacy rights and choices.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following to understand our views and practices regarding your personal data, how we will treat it.
You may contact us with any queries you may have in respect of this Privacy Policy or your personal information by contacting the office of Florence Eshalomi MP via email: florence.eshalomi.mp@parliament.uk or by mail; Office of Florence Eshalomi MP, House of Commons, London, SW1A 0AA
All Members who deal with personal information while carrying out their duties as an MP has responsibility for the personal data that they handle, and must comply with the rules of the General Data Protection Regulation (GDPR) which is supplemented by the Data Protection Act 2018 (DPA). The majority of this personal information will relate to constituency casework, but it also includes information about any identifiable individuals, such as staff and volunteers.
The GDPR lays down seven key principles for the handling of personal information. The information must be:
used fairly, lawfully and transparently
used for specified, explicit purposes
used in a way that is adequate, relevant and limited to only what is necessary
accurate and, where necessary, kept up to date
kept for no longer than is necessary
handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage
handled responsibly with appropriate measures and records in place to demonstrate your compliance.
Sharing personal data
In order to allow an MP to fulfil their role as an elected representative, there is a separate piece of legislation – The Data Protection (Processing of Sensitive Personal Data) (Elected Representatives) Order 2002 that lays out the specifics around data sharing – for example, allowing Members to handle sensitive personal data (such as health information) in order to take action at the request of individuals, without having to obtain explicit, written consent from that individual.
The order also allows third parties (such as Government Departments or local authorities) to disclose sensitive personal data to a Member acting on behalf of a constituent where the disclosure is necessary to assist the Member in responding to the individual’s request. The condition is permissive; it does not compel third parties to disclose information to a Member and other organisations may still ask you to demonstrate that you are acting on your constituent’s behalf.
Your personal information is important to us
We are committed to safeguarding personal privacy. We recognise that you have a right to control how your personal information is collected and used. Providing personal information is an act of trust that we take seriously. Unless given consent to do otherwise, we will only collect and use personal information as set out below.
We refer to your ‘personal information’, which means information or an opinion about an identified individual, or an individual who is reasonably identifiable whether the information or opinion is true or not and whether the information or opinion is recorded in a material form or not. Your full name, mobile telephone number and email address contact details are examples of information which may constitute personal information. Personal information may also include information we may collect about your individual preferences.
We have designed this Privacy Policy to reflect the requirements and best practices of the European Union’s General Data Protection Regulation (GDPR) and the Data Protection Act 1998.
In order to keep up with changing legislation and best practice, we may revise this Privacy Policy at any time without notice. We will post any changes to this Privacy Policy on our Websites, so we encourage you to check this Privacy Policy from time to time.
Changing and deleting the information we have about you
Information contained on the database may be amended, or your preferences for contact from us changed, by contacting the Office of Florence Eshalomi MP at the contact details contained in this Privacy Policy. Please allow 30 days for this request to be processed.
In the same way, a request may be made to delete personal information, and all reasonable steps to delete the information will be made, except where it is required to be held for legal reasons.
How we use your information
We use information held about you in the following ways:
Information you give to us. We will use this information:
to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information and services that you request from us;
to updates you on events and policy;
to notify you about changes to our service;
to ensure that content from our site is presented in the most effective manner for you and for your computer.
to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
How we store and protect your personal information
How we protect your information
Our website has security measures in place to protect against the loss, misuse or alteration of the information under our control.
Choice/unsubscribe
We provide you the opportunity to opt-out of receiving communications from us easily and promptly. Our unsubscribe requests are processed weekly.
Changes to this policy
Any changes we make to our privacy and cookies policy in the future will be posted on this page.
Please find further guidance at https://ico.org.uk/for-organisations/political/guidance-for-the-use-of-personal-data-by-elected-representatives/ for more information on the guidelines MPs observe when handling data